Book the Donkey Derby Field

Request to Book the Donkey Derby Field

Each year the Council makes the Donkey Derby Field (DDF) available for a range of events across the village. The DDF can only be used for parking 28 days a year.

If you are interested in applying to book the DDF, please read through the Terms and Conditions on this page, and them complete the online form.

 

Please click here to download the fees and charges for 2022/23.

 

Cost

Foreshore Car Park: £175 per day

Electricity: £10 per day

Donkey Derby Field: £100 per day + an additional £100 deposit. This will be returned in full if the field is clear by midnight. If not, the Council will retain the deposit.

To apply to book the Donkey Derby Field, please complete the form at the foot of the page:

Terms and Conditions of Donkey Derby Field Hire:

Application for use of the Pay and Display Foreshore Car Park, Foreshore and Dinghy Park and the Donkey Derby Field

Guidance for Event Hosts/Organisers

Hamble Foreshore is a public space that brings people from the village and the wider area for a range of activities from river watching and crabbing to events either designed for the whole community or arranged for special interest groups.

The area is popular throughout the year and it is important to ensure that the area is managed to ensure that public access is maintained and people are able to enjoy the area in a safe way regardless of what is going on there.

If you plan to hold an event using any or all of these spaces you must apply for the Council's permission. The Council will as part of that process want to check what other events are likely to be held that day, that the event is properly organised and that participants and members of the public will be insured.

 

Donkey Derby Field (DDF)
Each year the Council makes the DDF available for a range of events across the village. The DDF can only be used for parking 28 days a year. Usage is limited by a legal restriction that has already been subject to a legal challenge. Any day allocated must end at 11.59pm on that day. Any vehicles left after midnight constitute a further day's use. The Council will not be involved in the release or removal of any vehicles left in the DDF. This is the responsibility of the user. Any criminal damage to the Council's property should be reported by the hirer and claimed under their insurance policy.

The Council does have other parking areas available at College Playing Fields and Mount Pleasant. To help reduce demand for use you are asked to consider whether these locations could be used instead.

 

Cost

Foreshore Car Park: £175 per day

Electricity: £10 per day

Donkey Derby Field: £100 per day + an additional £100 deposit. This will be returned in full if the field is clear by midnight. If not, the Council will retain the deposit.

 

Before Your Event

A Month Before:

  • Event Management Plan setting out what the event entails, who is in charge, who will be responsible on the day for managing the area, arrangements for issues such as cancellation, emergencies and accidents and injuries. Include a site location plan of the area to be used (not needed for the QDF).
  • Arrangements for marshalling the DDF (if being used) and traffic generally if appropriate
  • Signage
  • Public liability cover for the areas indicated in the site location plan and the DDF if being used.
  • Confirmation of rubbish disposal
  • Confirmation that toilets are ordered (if appropriate)

A Week Before:

  • Liaise about the collection of keys and payments of deposit
  • Put out any signage needed regarding the Car Park and its use over the weekend
  • Ensure that toilets are delivered if needed

On The Day:

  • Ensure that the field is marshalled throughout the· day or locked once all visitors have arrived (private events only). Provide leaflets and signs so people are aware when the site will be closed.
  • If a vehicle is left in the field a contact number should be left on the vehicle to enable it to be released (this might require attending site late at night)
  • Ensure photos are taken of the vehicle and if possible, place an alert on social media to make the owners aware.
  • Make sure that the field is litter picked and all rubbish is removed from the foreshore if appropriate.

 

If you complete an application, we will assume you have accepted the conditions outlined above.

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